Thank you once again for agreeing to participate in this year's conference. We are pleased to provide you with this sponsor guideline/kit. It includes everything you need to know as a sponsor including the floor plan, order forms, shipping directions, and other important information. Please click each category for more details.
Complimentary Staff Passes
Event, Session, Workshop and Reception Sponsors: 4 Passes
Tabletop, Hot Topic, and Break Sponsors: 2 Passes
Please refer to your sponsorship agreement to confirn how many passes are included.
Registration includes the conference sessions, panels, hot topic meetups, receptions, meals and sponsor showcase (Save $599 per person).
Register Your Team
Should you have any questions, need assistance and/or additional sponsor staff passes, please contact Olivia Roma.
Pre-Conference (Optional Add On)
The day before the conference, there will be two pre-conferences taking place for just $49 ($99 value)!
Please click here for information on the pre-conferences and to register.
Invite your friends and colleagues to the conference! Provide them with the registration link and the VIP code to SAVE $300 off the full registration price. Please be sure to provide the VIP code that was given to you.
Please note, this code can’t be used towards the pre-conferences, previously registered attendees and/or combined with other discounts.
Should you have any questions and/or need assistance accessing the VIP code, please contact Olivia Roma.
Sponsorship packages that include a tabletop will contain the following:
Floor Plan & Assignments
Download the Floor Plan and Table Assignments
If you did not confirm your table number in the contract, we have selected it for you.
To confirm your table assignment, please contact Olivia Roma.
We encourage that you take advantage of this opportunity to be creative with your tabletop. Below are some helpful tips and tricks to having a successful tabletop display.
For more helpful tips and tricks, please click here.
Tabletop Display Requirements
When planning out your tabletop display, please be sure to note the following:
Whether you are part of the planning process or on-site execution, we are here to help you maximize your company's ROI. In order to do this, you must make sure that you have everything you need. Below are some tips to help you prepare for the conference. We have created customize a customized materials and checklist for your conveneince.
Download Sponsor Check List
Download Sponsor Materials List
Click here to see other ways you can maximize your company's ROI when participating in this year's conference.
We encourage that you review the sponsor guidelines to see what we recommend you bring to save costs on-site.
Should you need to order/rent anything we recommend you work directly with the in-house AV team.
To view their options and to place an order, please be sure to do the following prior to arrival:
Should you have any regarding AV, please do not hesitate to contact Laura Angelucci.
Shipping to the Conference
The hotel has limited storage space.
Please be sure to have materials arrive to the hotel NO EARLIER THAN MONDAY, JULY 16, 2018.
The hotel's preferred provider is FedEx as they usually stop by the hotel at least twice a day.
You can use UPS as well.
To set up a shipment, please use the following links:
Please use the any of the links listed above to see delivery prices, schedule and manage a pick up etc.
To ensure that you have the correct information and to assist the hotel with receiving your materials, I have created a custom shipping label.
We encourage that you tape this next to the provider's shipping label so the hotel can recognize it upon delivery.
When labeleing your box, you will see a column labeled as box #. This information will help you with the shipping manifest below.
Download the Shipping Label
After the materials are shipped, you have to hope that everything arrives as planned. To assist you with keeping track of everything that is being shipped as well as cross checking to ensure that everything has arrived, we have created a shipping and return shipping manifest.
Download the Shipping Manifest
Inbound Shipping (To the Conference):
The hotel does not charge shipping or handling fees.
The hotel will deliver your materials to your assigned table
Outbound Shipping (After the Confernece)
If you will be sending any materials back to your company, you will be responsible for scheduling a pick up.
After the showcase, please pack up your materials and include your shipping label. The hotel staff will bring your boxes to the loading dock.
* Please note, if you do not schedule a pickup, the hotel staff will not be able to ship your boxes for you.
Use the links provided in the shipping to conference to create a label, the Campus Safety Conference label (optional) and the shipping manifest.
To schedule a pickup, I recommend that you schedule this prior to arrival or prior to the showcase opening.
To schedule a pickup, please use the following links:
Please note, should you need to leave prior to the scheduled pickup, the Campus Safety Conference and the hotel are not responsible for your materials.
Connect with us on social media so we can help each other promote your company's participation!
Don't forget to use the #CSC18 and #WhatYouDoMatters
We have created custom images and logos just for you to use when marketing the conference!
Please click here to download all customized images and logos.
Another great way to promote your company's participation and the conference is to e-mail your clients and prospects. We have created an e-mail for you to use to send to your clients and prospects.
To use the sample e-mail...
If you prefer to create your own e-mail, please be sure to include...
Sponsor Showcase Hours
Thursday, July 19, 2018 from 11:00 am - 4:00 pm
Sponsor Showcase Setup
Thursday, July 19, 2018 from 7:00 am - 10:00 am
Sponsor Showcase Breakdown
Thursday, July 19, 2018 from 4:00 pm - 4:45 pm
We have strategically built the schedule so attendees have the time and opportunity to visit the Sponsor Showcase during the hot topic meetups and sessions that do not apply to them.
Sponsors are encouraged to attend the receptions.
Below is the conference schedule for your convenience.
Wednesday, July 18, 2018
2:00 pm - 5:00 pm
Pre-Conferences (Optional add on)
5:00 pm - 6:30 pm
Thursday, July 19, 2018
7:00 am - 10:00 pm
7:00 am - 8:00 am
Registration and Breakfast
8:00 am - 5:30 pm
9:30 am - 10:00 am
11:00 am - 4:00 pm
12:00 pm - 1:30 pm
3:00 pm - 3:30 pm
5:30 pm - 6:30 pm
Friday, July 20, 2018
7:00 am - 8:00 am
8:00 am - 12:30 pm
Please note, the schedule is subject to change. For the most updated schedule, please click here.
This is the most important part! To maximize the most out of your sponsorship package, here are some helpful tips to keep in mind.
July 18 - 20, 2018
Hyatt Regency Dulles
2300 Dulles Corner Boulevard
Herndon, VA 20171
Amenities/NotesGuestroom includes wifi and outdoor self-parking (based on availability) and airport transfers.
Hotel rate is subject to applicable taxes and fees i.e. resort fees.
There are limited rooms available at this special rate and could sell out before the deadline. Please book your room as soon as possible to avoid this.
IMPORTANT: We do not work with third party vendors. Should a third party reach out to you, do not proceed and contact us immediately.
MAKE YOUR RESERVATION NOW!
Call (703) 713-1234 and mention Campus Safety
Click here to reserve online.
Make your hotel reservation before the rooms sell out!
Cut-Off Date: Tuesday, June 26, 2018
Accommodations must be booked before the deadline listed.
Discounted rates could sell out before the deadline as there are limited rooms available. Make your reservation as soon as possible to avoid this.
Cancellation Policy: Before 4:00 pm 48 hours prior to arrival.
Reservation Policy: Please provide a credit card upon booking to guarantee your reservation.
Traveling by Ground
The hotel offers complimentary shuttles from the Dulles International Airport to the hotel and nearby hotspots in Reston, VA.
The IAD Shuttle leaves from the hotel every 30 minutes beginning at 4:15 am through 12:15 am.
The shuttle picks up at the airport every 30 minutes from 4:30 am ending at 12:30 am.
The airport pick up location is curbs 2A and 2H, in lower baggage claim.
The Reston Town Center shuttle departs from the Hotel each day at 4:45 pm, 6:45 pm, and 8:45pm.
Complimentary outdoor self-parking is available at the hotel.
For directions, methods of transportation etc., please click here.
We are here to help! Please do not hesitate to contact...
508-663-1500 ext. 247
508-663-1500 ext. 299
Great news! Download the 2018 Sponsor Prospectus and contact your sponsor representative.
Campus Safety Publisher
Advertising and Sponsorship Sales
Advertising and Sponsorship Sales
Advertising and Sponsorship Sales
The Conference was very informative and had practical roundtable sessions. I recommend this conference to any Head of Security. Its a great way to network with fellow professionals.